Care rota software
Care rota software that builds the rota — and tells you the truth about it.
Generate the rota from each client's pattern, cover a sick carer in one drag, and catch a missed visit at minute fifteen — on a live board that shows the real day, not a screenshot of one.
Three jobs, three honest mechanisms
The rota's real job is the exception, not the happy path.
Building the rota
The rota builds itself — and never lies to you.
Fails open
Set each client's pattern once; a scheduler materialises the visits. A clash never becomes a silent double-booking — it lands in the unassigned lane, named, with the reason on the visit.
Covering a gap
Cover a sick carer without the phone marathon.
Auto-unassign, with the reason
Approve leave and every clashing visit is unassigned in one move, each stamped with why — so cover is a drag, not a scramble through a paper diary.
Catching a miss
A missed visit is caught at minute fifteen.
Checks every five minutes
Late and missed calls alert the carer and the office before they become a safeguarding problem — not at tomorrow's handover.
The rota that builds itself
Set the pattern once. The rota generates itself — and never hides a clash.
A coordinator saves one recurring pattern; a 6 a.m. scheduler fills the fortnight. When a slot can't be filled, it lands unassigned and named — never a silent double-booking.
The grid, up close
Everything a rota needs — drag, travel gaps, leave, double-ups — on one live board.
Drag to re-time
Drag a visit along its own row to move its time, snapped to fifteen minutes, with a dashed ghost previewing where it lands.
Travel gaps, visible
A badge between consecutive visits shows the gap in minutes — so an impossible round is obvious before it's driven.
Leave paints the rota
Approved leave stripes the carer's row and drops the clashing visits into the unassigned lane, each with its reason.
Double-ups, together
Two-carer visits are grouped and move in lockstep, so a double-up never drifts out of sync.
Cancelled, not lost
Cancelled visits sit in their own lane with the reason kept — ready to drag back onto the rota if plans change.
Undo any change
A misstep is one keystroke back, and nothing saves until you commit it on the sticky save bar.
When a carer calls in sick
Cover is a drag, not a phone marathon.
The exact 7 a.m. scenario every competitor only writes about — shown live. One drop reassigns a sick carer's recurring round, right down to splitting it alternate weeks between two carers.
Electronic call monitoring
A missed visit, caught at minute fifteen — not at tomorrow's handover.
Checks run every five minutes. Fifteen minutes late raises an alert to the carer and the office; the block edges amber on the live board, and the coordinator recovers it before the red ever appears.
Ranked by each carer’s last visit — not their home address.
One switch, everything handled
Hospital admission? One switch handles the rota, the carers and the billing.
Flip a client to In hospital: a preview counts the visits that will cancel, each future visit cancels with the reason, carers are told once, billing is exempted — and it reinstates itself when they come home.
This will cancel 11 scheduled visits and exempt them from billing.
One connected system
The rota doesn't stop at the rota.
A verified visit flows straight into eMAR, payroll, invoicing and the family app — no re-keying between them. The rota is one module of a single record shared across the whole agency.
~370 visits a day
Built and run daily by a working UK home-care agency — this is a real operating number, not a projection. The rota you're looking at is the one that agency depends on every morning.
Every change, audited
Every reassignment, time change and cancellation is recorded with who, what and why — down to each row inside a cascade. A plain-English trail, ready for inspection any day, not just at audit.
Care rota software, answered
Questions buyers ask
What is care rota software?
Care rota software builds and runs the schedule of care visits — who visits which client, when, and for how long. Wendry generates the rota from each client's recurring pattern, checks every assignment against overlaps, travel time, availability and approved leave, and shows the live day as visits move from scheduled to in progress to completed.
How does rota software prevent double-booking?
Every assignment runs through one set of checks — overlap, minimum gap between visits, maximum carers per client, blacklist, approved leave and availability — inside a single transaction, so two coordinators can't book the same carer at once. When automatic generation hits a clash it never silently double-books: it creates the visit unassigned, names the conflict, and alerts the office. We call that failing open.
What is electronic call monitoring?
Electronic call monitoring is the record of whether each planned visit actually happened, on time. Wendry checks visits every five minutes: fifteen minutes past the start with no clock-in raises a late alert to the carer and the office, and thirty minutes past the end raises a missed-visit alert. The grid flags a missed visit whatever your notification settings.
Can it handle recurring visits and complex rotas?
Yes. You set a client's pattern once — daily, weekly, fortnightly or four-weekly, with different carers and times per day — and a scheduler materialises the visits across a rolling two-week window. Editing a rule regenerates the affected visits, and you choose whether a change applies to one visit, all future visits, or up to a date.
What happens when a carer calls in sick or goes on leave?
You reassign their visits in one action — this visit only, everything until they're back, up to a date, or split as alternating-week shared care. When annual leave is approved, every clashing visit is unassigned in one transaction and stamped with the reason, so the gap explains itself and the office can arrange cover days ahead.
Is every change to the rota recorded?
Yes. Every create, move, reassignment and cancellation is audited with who did it, what changed and why — down to each row inside a cascade — and surfaced in a plain-English, filterable view. It is the honest paper trail inspectors and registered managers expect.
Book a demo
See the rota build itself — on your rounds.
We'll walk you through a live rota, then set up a demo shaped around how your agency delivers care.